How to Retrieve an Email in Outlook?

For Outlook users, mistakenly deleting emails is a common scenario. Emails in Outlook can be deleted or lost due to many reasons, including system errors, improper synchronization settings, or technical glitches. Also, if an Outlook mailbox isn't signed in for a while, for instance, a year, Microsoft may close the mailbox and delete all emails.

These situations may require you to recover your emails for critical purposes. Retrieving your emails in Outlook is important as they may contain essential personal or financial information. Your account may be at risk, and you do not want to compromise security.

Read the following guide on how to retrieve an email in Outlook to get access to all your deleted or lost emails. Let’s go further.

Challenges You May Face When Retrieving Emails in Outlook

Several problems can arise when attempting to retrieve an email in Outlook. These may include the following:

• IMAP configuration

• Software conflicts

• Server issues

• Outdated Outlook version

• Network problems

Methods to Retrieve an Email in Your Outlook Account 

If you cannot retrieve emails in Outlook, follow some of the basic ways. Here are the solutions you can try for email retrieval in Outlook:

Solution 1: Recall or Replace a Sent Email

Step 1: Go to Sent Items and double-click the message you want to recall.

Step 2: Select File on the top left side of the screen, click Resend or Recall, then click Recall This Message.

Step 3: You'll get two options: to delete unread copies and to delete unread copies and replace with a new message.

Step 4: If you want to delete the email, select the Delete Unread Copies option.

Step 5: To resend a new message, select Delete Unread Copies and Replace with a New Message option.

Step 6: Next, check the Tell me if recall succeeds or fails for each recipient, and click OK.

Step 7: Edit the email and click Send to replace.

Step 8: Once done, you'll receive the recall status.

Solution 2: Restore Deleted Email

Step 1: Open Outlook application.

Step 2: Select Deleted Items and locate the deleted email you want to recover.

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Step 3: Right-click on the email you want to recover, hover over to Move, and select Inbox of the email address you want the email recovered.  

Step 4: Go to Inbox; the recovered mail should be in this inbox list.

Step 5: To recover a permanently deleted email, go to Inbox and ensure that the Folder tab is selected.

Step 6: Select Recover Deleted Items from the toolbar.

Step 7: A Recover Deleted Items dialog box will appear; select the email you want to recover.

Step 8: Select Restore Selected Items and Click OK.

Step 9: Once done, go to Deleted Items and right-click on the email you want to recover.

Step 10: Go to Move and select the Inbox of the email address to which you want the mail recovered.

Step 11: Go to Inbox; the recovered mail should be in the inbox list.

Solution 3: Retrieve Archived Email

Step 1: In Outlook, select the email address and click the Archive folder.

Step 2: Select the archived emails you want to retrieve, right-click, and hover over to Move.

Step 3: Click Other Folder from the list and select the email address if you've set up many accounts.

Step 4: Select Inbox or any other folder and click OK.

Step 5: Now, when you go to Inbox, the archived emails will be in the list.

To Sum Up

Here, we conclude this guide on how to retrieve an email in Outlook. Get control and access to your critical information or past conversations using the above methods. Reduce the risk of data loss and enhance the security of your account by backing up your emails.

If you still face difficulty retrieving email in Outlook, you must contact a professional.