How to Backup Email From Office 365 Webmail?

Jul 25, 2024
By Mathew Jones

Microsoft offers a range of tools to its users, including Office 365 Webmail. This empowers the users to get convenient access to their emails through a browser.

Many ask how to back up emails from Office 365 Webmail and it can be a complex process.

Why is it necessary? It assures data security, enables safe archival for compliance purposes, and protects against accidental deletion. Moreover, the users can also have consistent access to important information.

We present a comprehensive guide to back up your emails from Office 365 Webmail. Apart from that, we’ll discuss the potential problems that will likely occur during the process. So, to learn all of that, stay on this write-up.

Issues While Backing Up Emails From Office 365 Webmail

During the process of backing up emails from Office 365 Webmail, there can be certain issues that may occur, such as:

Authentication errors
Backup configuration
User error
Compatibility issues
Security concerns

The Right Steps to Backup Email from Office 365 Webmail

These are all the steps that can help you seamlessly backup your emails from Office 365 Webmail:

Step 1: Open Outlook and click File in the upper left corner.

Open Outlook and click File

Step 2: Select Open & Export from the left panel and select Import/Export.

Select Open & Export

Step 3: In the Import and Export Wizard window, select Export to a File and click Next.

Step 4: Select Outlook File Data (.pst) as the file type and click next.

Step 5: If it asks you to select a folder to export from, select the first option.

select a folder to export from

Also Read:- How to Change Password In Roundcube Webmail?

Step 6: Next, make sure that the Include Subfolders checkbox is selected, and then click Next.

Include Subfolders checkbox

Step 7: Select Replace Duplicates with Items Exported from the Options list.

Select Replace Duplicates with

Step 8: Click Browse, select a location to save the file, give it a file name, and click OK.

Click Browse, select a location

Step 9: Once set, click Finish.

Once set, click Finish

Step 10: Go ahead and create a password to the file if you wish to, and click OK.

Go ahead and create a password

Step 11: The export process will begin and take time, depending on the size of the file data.

export process will begin

Step 12: Once done, minimize the screen and confirm that the backup pst file is in the system.

Once done, minimize the screen

Step 13: Open Outlook again, click File, and select Open & Export.

Open Outlook again

Step 14: Click Open Outlook Data File, and you should be able to locate the backup file you just created.

Click Open Outlook Data File

Conclusion

We conclude here with this guide on the steps you need to know to back up email from Office 365 Webmail. Just follow each one with caution if you don’t want any complications during or after the process. If you still struggle to back up email from Office 365 Webmail, you can contact an expert.

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Conclusion
We conclude here with this guide on the steps you need to know to back up email from Office 365 Webmail. Just follow each one with caution if you don’t want any complications during or after the process. If you still struggle to back up email from Office 365 Webmail, you can contact an expert.